You’ve just started out with your
first to-do list, looking at an empty whiteboard, and all of a sudden you have
no idea what to do first, or even what to do.
You need ideas.
Brainstorming is an AWESOME
tool for generating ideas.
In this case the way I see it,
generating ideas is the first step towards starting and managing our backlog. Luckily,
we can use the brainstorming technique at any point of the backlog elaboration.
Ideas that come from these brainstorming sessions can be turned into ‘user
stories’ or goals for our backlog.
Now, I’ve gone with the simplest
possible way to brainstorm, just to show you what I mean. If you want to do
some more research (always a good thing!), I’ve put some recommended links at
the end of this post.
So why would we use
brainstorming to start a backlog?
●
When we have so many ideas, we
can’t pick the ‘really important one’.
●
When we want to refine and
redefine our backlog with ideas that are really worth working on.
●
When we run out of ideas.
●
When we want to get others
involved with creating our backlog.
●
When we introduce the backlog and
to-do list for the first time, and we want to break the ice.
An example of using a
brainstorming session to improve parent participation
A group of teachers I know was
trying to find creative ways to get parents to be active participants in their
next Parent-Teacher day. They were going with a central theme of ‘Creativity
with Children’, and they wanted to follow through from theory to practice.
Now, there are a lot of ways to
tackle this subject and get things done, but of course the teachers needed to
select the right ideas, so that other teachers would follow through as well.
The last thing they wanted to do was dictate ideas to the other members of the
faculty. Not only will this immediately create antagonism, but teachers that
worked with the children daily would have a much better idea of what would work
and what wouldn’t.
So they went with a short
brainstorming session. This enables each participant to toss out ideas for all
to hear, seeing the ideas on the board during the session can create new ones
that weren’t thought of before, and of course, deciding on the ideas together
raises the level of commitment to the meeting’s decisions.
Among the many good ideas, there
were “baking a cake together”, “football session with kids”, and even “building
a city model“.
After shifting through the ideas
and discussing them, the teachers picked out four ideas. Each one became a
backlog item, which they then divided into tasks, which of course made it
easier to follow through the idea all the way to the end.
So how do we brainstorm our backlog?
(One suggestion out of many)
The brainstorming session
outline:
First, the basics:
1.
The facilitator should make sure
the rules are kept and run the session openly and smoothly.
2.
Group members can vary between 4
to 30. Smaller groups are easier to control but there will be fewer ideas to
present.
Second, the presentation:
Gathering the group, the
facilitator must:
1.
Present a short description
of the brainstorm session and the expectation of creativity.
2.
Present the rule that the
brainstorming session allows everyone to participants and remind the
participants of the fact that all ideas must be heard.
3.
Present the main
problem/need/ example and the desired outcome.
4.
Set a time limit.
5.
Announce the “go” to start
the session.
6.
Make sure the session
outcome is recorded to a place we can later visualize, comment and rethink. I,
of course, prefer a wall with sticky notes.
The brainstorm session:
1.
Each group member writes down
their ideas or solutions.
OR
There’s an open discussion, with ideas being tossed around and written down on
the board.
2.
Encourage discussion
a.
Open with asking for
“ideas” that springs in mind ; continue
by asking people to use each other’s ideas to think of new ones; ask them to
ignore the execution phase for now; ask them to
suggest all ideas not only the interesting ones; and then continue with
asking for “radical ideas”.
b.
Give positive feedback and
encourage the group to continue – don’t judge the ideas or the people!
4.
Now you should have a lot
of ideas on the wall.
Analyzing the ideas:
1.
Once all the ideas are on
the board, group them into five to eight groups of identical area.
2.
Ask the team to vote for
the ideas. Each member has a number of points equals to the number of ideas,
minus two. He need to give points to the ideas that he thinks are the best
answer to the question first put to them by the facilitator.
3.
Pick the ideas with the
most points, and ask the team: who, where, why, how, when, to get them to
elaborate a bit over the ideas selected
(At this stage, we can use
working groups, dividing the group into smaller working groups. Each group
takes one idea, and brainstorms it further, before presenting it again to the
main group)
Remember, this session alone, may
completely change the initial ideas and bring few more.
4.
At the end of the
brainstorm session, we should have few ideas/goals as our main backlog items.
Those ideas can later on be assigned to working groups and divided into smaller
tasks processed into the flow of work till achieved.
Take a look at this flow of
brainstorming; it can also be done with two people, or a personal
brainstorming. And now that you have some tasks and a backlog, use Scrum and
Kanban to start getting them done.
Want to read more about brainstorming?
● Osborn, A.F. (1963) Applied imagination: Principles and
procedures of creative problem solving (Third Revised Edition). New York,
NY: Charles Scribner’s Sons.
● "Productivity Loss in Brainstorming Groups: Toward the
Solution of a Riddle". Journal of Personality and Social
Psychology 53: 497–509. 1987.
● Stroebe, W.; Diehl, M. & Abakoumkin, G. (1992). "The
illusion of group effectivity". Personality and Social Psychology
Bulletin 18 (5): 643–650.
